SECONDARY PAYROLL/BUDGET SECRETARY

LOCATION:  Wy'East Middle School

REPORTS TO: Principal/Associate Principal(s)

DEPARTMENT: Secondary

 

Hours / Work Times 

 

8.0 Hours Per day (8:15 a.m. - 4:45 p.m. includes 30 minute unpaid lunch)

 

213 Days Per Year (Position will follow 213A Calendar)

 

Primary duties will be Budget/ASB

 

 

Position Status: Permanent

 

Classification Group: Secretarial Class II

**Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule

 

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.
• Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

 

EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

 

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints. Click here for Fingerprinting Services.

 

Failure to submit a full application package will result in disqualification.

 

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

 

SUMMARY STATEMENT:

Under the general supervision of the building Principal, this position's primary responsibilities are preparing payroll for processing for all building personnel (including substitute personnel) and maintaining accurate financial accounts for the vocational and general programs at the building level. In addition, this position performs a variety of other functions for the front office and for the Principal as requested, along with maintaining accurate financial accounts at the building level.

 

ESSENTIAL FUNCTIONS:

1. Work closely with the building administrator(s) in the daily administration and operation of the building and/or department.
2. Communicate effectively with a variety of persons (students, parents, staff, and patrons) and/or agencies for the purpose of providing information, ascertaining and prioritizing needs, and to furnish assistance as appropriate.
3. Monitor school budget and payroll for the purpose of ensuring compliance with financial, legal and/or administrative requirements.
4. Prepare and maintain a variety of records, reports and written materials for the purpose of conveying information and meeting state, federal and/or district requirements.
5. Maintain a variety of student records and files (manual and computer) for the purpose of documenting and/or providing reliable information.
6. Maintain a variety of information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
7. Process a variety of documents, mail and materials for the purpose of disseminating information to appropriate parties. Type correspondence, reports and forms as needed.
8. Communicate with the Human Resource Department on all employee leaves, as well as directing staff to Human Resources with medical notes.
9. Act as liaison to Human Resource/Payroll Departments regarding such issues as employee leaves, pay, W-2 forms, directory information, retirement forms, and in-service activities.
10. Prepare payroll information for all building certificated and classified employees as well as substitute personnel, including time sheets and leave forms.
11. Ensure timelines are met regarding time sheet and other payroll document submissions.
12. Compose, type, and distribute administrative correspondence as required.
13. Order and maintain office supplies.
14. Process purchase orders, invoices, supply and equipment requisitions, warehouse requisitions, travel authorizations, claims for expenses, and procurement card purchases for instructional purchases.
15. Maintain inventory of all instructional machines in business and office buildings and vocational and general contractual service machines.
16. Maintain and track grants and enhancement funds.
17. Reconcile and post procurement card purchases biweekly.
18. Oversee, on a daily basis, General Fund Instructional Budget, Grants, Vocational Instructional Budget, ASB Activities Budget – reconcile and balance, prepare monthly spreadsheets.
19. Help coordinate with Administrators on the use of annual budgets. Prepare sheets for Budget Office.

 OTHER RESPONSIBILITIES:

1. Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

Vision (66-100%)	Speaking (66-100%)	Hearing (66-100%)
Sitting (66-100%)	Standing (Up to 33%)	Reaching (Up to 33%)
Bending (Up to 33%)	Stooping (Up to 33%)	Writing (33-66%)
Walking (Up to 33%)	Acceptable Attendance	Lifting/Carrying Up to 30 lbs. (Up to 33%)
Use of hands and/or arms for repetitive motion (66-100%)

 

MENTAL DEMANDS REQUIRED:

Math (33-66%)	Confidentiality (66-100%)	Detailed Work (66-100%)
Written Communication (33-66%)	Verbal Communication (66-100%)	Problem Solving (66-100%)
Customer Contact (66-100%)	Constant Interruptions (66-100%)	Reading Documents (66-100%)
Multiple Concurrent Tasks (66-100%)

 

Percentages of requirements of physical and mental tasks are only an estimate.  Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.

(66-100%) = Continuously    (33-66%) = Frequently    (Up to 33%) = Occasionally

 

TOOLS AND EQUIPMENT NECESSARY:

Computer, telephone, printer, 10-key calculator, copy machines, FAX machine, and all other tools and equipment necessary to perform the essential functions as listed above.

 

MINIMUM QUALIFICATIONS:

(Testing may be required.)

1. Typing/keyboarding of 50 wpm.
2. A minimum of two years of experience in a related field, or equivalent training.
3. Must possess a good math aptitude.
4. Must be able to acquire a working understanding of account codes.
5. Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
6. Demonstrated ability to perform general office procedures with accuracy.
7. Demonstrated ability to perform on the computer, using Windows environment and related applications.
8. Demonstrated ability to communicate effectively with students, staff, and the general public.
9. Demonstrated ability to perform independently and work under conditions of constant interruption and perform under deadline pressure.
10. Demonstrated ability to be accurate, dependable, tactful, confidential and have good problem-solving skills.
11. Demonstrated ability to perform the tasks accurately and in accordance with established guidelines.
12. Demonstrated ability to handle multiple priorities at one time.
13. Demonstrated organizational skills and a commitment to follow through.
14. Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

1. Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
2. Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
3. Participates in activities and discussions that lead to increased cultural competence.
4. Demonstrates a commitment to equitable outcomes for all students.
5. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
6. The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Notice of Nondiscrimination:

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

 

Title IX Coordinator Cale Piland Director of Student Services 13413 NE LeRoy Haagen Memorial Dr. P.O. Box 8910 Vancouver, WA 98668-8910 Telephone: (360) 604-4430

Section 504/ADA Coordinator Cate Winters Health Services Manager 13413 NE LeRoy Haagen Memorial Dr. P.O. Box 8910 Vancouver, WA 98668-8910 Telephone: (360) 604-6711

Civil Rights Compliance Coordinator Tracy Thompson Senior Director Human Resources 13413 NE LeRoy Haagen Memorial Dr. P.O. Box 8910 Vancouver, WA 98668-8910 Telephone: (360) 604-4014