Hours / Work Times

8 Hours Per Day / 7:30 a.m. - 4:30 p.m. (includes 60 minute unpaid lunch)

213 Days Per Year (follows 213A Calendar)

Proof of COVID-19 vaccination is required.

Position Duration: Permanent

Classification Group: Clerical Class IV

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation  including fingerprints Click here for Fingerprinting Services.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Demographic group commits Evergreen Public Schools to eliminating the predictability of outcomes and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial ethnic/cultural and national backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

SUMMARY STATEMENT:

Under the general supervision of the Senior Director of Human Resources, the Substitute Services Specialist's primary responsibility is to monitor and process time sheets for certificated and classified substitute personnel. The Substitute Services Specialist is responsible to be current on all substitute procedures, including the AESOP, Skyward/WESPaC systems, and the Applicant Desk. The Substitute Services Specialist assures that staff are cross-trained in all areas of the Substitute Office, and that all systems are updated on a yearly basis.  The Substitute Services Specialist also provides orientation sessions for new substitutes, both certificated and classified, on an as needed basis.

ESSENTIAL FUNCTIONS:

1. Communicate effectively with the staff and general public in person, by telephone, via E-mail, and in writing.
2. Operate the computer, including heavy data entry, using the AESOP and Skyward/WESPaC applications.
3. Access Skyward/WESPaC system for developing and maintaining substitute employee records.
4. Research, verify, process, and input time sheet data on a daily basis; process Form A's, and long-term verifications.
5. Determine long-term certificated substitute experience for salary placement.
6. Verify account codes on time sheets.
7. Verify accuracy of all input from data entry, make corrections as necessary, and verify corrections before submitting to Payroll Department for processing.
8. Answer applicant information, and respond to all inquiries and requests coming into the department.
9. Assist employees in completing various personnel related forms.
10. Assist in training certificated and classified substitutes on the use of the AESOP system on an as needed basis.
11. Train staff as necessary on all substitute procedures.
12. Generate various reports as necessary.
13. Assist Educational Service District #112 with unemployment claim information, attending hearings as requested.
14. Assist in revising and ordering various forms used in the substitute process as necessary.
15. Assist in helping to prepare various flyers and communications to substitutes.
16. Maintain an up-to-date understanding of the operation of the department.

OTHER RESPONSIBILITIES:

1. Provide back-up in all areas of the substitute operation as necessary.
2. Assist with Substitute Orientation as needed.
3. Update all systems on a yearly basis.
4. Establish and maintain files for certificated and classified substitute pool, making sure that all information is accurate.
5. Process written employment verifications.
6. Generate and distribute retirement statements to substitute teachers on a quarterly basis.
7. Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

MENTAL DEMANDS REQUIRED:

TOOLS AND EQUIPMENT NECESSARY:

Computer, typewriter, telephone, 10-key calculator, copy machines, facsimile machine, and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:

Testing may be required.

1. Typing/keyboarding of 50 wpm.
2. A minimum of three years of experience in a related field, or equivalent training.
3. Demonstrated ability to perform on the computer, including heavy data entry, using a Windows environment and related Microsoft applications and familiarity with the Internet/WWW.
4. Knowledge of or willingness to learn the on-line computer system in conjunction with the Washington School Information Processing Cooperative (WSIPC).
5. Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
6. Demonstrated ability to perform tasks accurately and in accordance with established guidelines.
7. Demonstrated ability to work with constant interruptions and perform under deadline pressure.
8. Must possess a good math aptitude.
9. Demonstrated ability to communicate effectively and possess a positive attitude.
10. Demonstrated ability to work on own initiative and problem solve.
11. Demonstrated ability to maintain confidentiality with sensitive information.
12. Demonstrated organizational skills and a commitment to follow through.
13. Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

1. Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
2. Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
3. Participates in activities and discussions that lead to increased cultural competence.
4. Demonstrates a commitment to equitable outcomes for all students.
5. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
6. The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Notice of Nondiscrimination:   

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: